Production cycle and product development in Zino
In Zino company, after going through the initial stages of planning for each of the projects which are based on an accurate needs assessment of the processes and executive operations in the business environment,
the desired software domain is defined to meet the requirements and this software domain is designed comprehensively based on the various modules which will meet specific goals. In this stage, by extracting rules and technical points, as well as presenting user scenarios in the prototype of the software environment, readiness for development and coding is achieved. This stage is developed evolutionarily over time. Applicable features of the product are increased by utilizing Scrum framework in standard time windows. After passing quality tests in different layers and obtaining internal approval, required measures are taken to release the Beta version on the deployment server.
|Delivery results||Key roles||Activity|
|Understanding customer needs, designing a technical roadmap for the project||Client, business analyst||Analysis of basic requirements, research, assessment and determination of project vision||Planning|
|Operational facility design, WBS||Client, programming team, project manager, technical managers||Defining project goals, finalize facilities||analysis|
|Implementing basic and visual structure||Design team||Basic design of systems||Design|
|Primary product||Development team (programming team, project manager)||Software production process||Implementation|
|final product||Development team (programming team, project manager) and client||QA||Testing|
|Updated product||Development team (programming team, project manager)||Expansion, support, update||Maintenance|
Products of Zino Company
Zino’s ERP product with the brand name of Pergas, which consists of various modules, using its powerful infrastructure, has good flexibility to adapt to business processes and is able to meet a variety of requirements in each existing area of business.
This product which was initially produced and developed with a focus on project-based organizations in the field of construction, relying on the high extensibility and flexibility of the company’s infrastructure, will be able to cover many similar business processes and meet the relevant requirements.
Due to their diverse and non-repetitive nature, these projects have a different structure from the day-to-day work of other organizations. The financial flow management of projects and procurement processes is of special importance and it is necessary to fully cover the needs of an accounting-contracting system due to the large volume of financial events and operational complexities.
Pergas ERP product with various capabilities such as controlling the implementation of various contracts concluded between the employer and the contractor, managing the purchase and procurement process, performing accurate calculations of statements, financial calculations of various resources including manpower, goods, machinery and management of the pay and receive flow of contractors and customers, controlling the due dates of documents and the cost and time of projects, recording information on logistics operations and inventory of goods and other facilities in various fields has created order and integration in organizational processes.
By providing comprehensive reports on the types of resources of the organization and the implementation status of projects, their cost and time estimates, and on the other hand the information of customers, suppliers, contractors and other beneficiaries comprehensive information on financial events and processes of procurement chain will be available to the managers. Therefore, the organization’s performance will improved in order to achieve the desired goals.
Office Automation and Secretariat
Many organizations use the flow of correspondence between units to conduct formal correspondence. Today, office automation software is used to facilitate this, which in addition to omitting paper use, provides users with more complete capabilities.
The office automation system is responsible for collecting, storing and distributing documents, electronic messages and other forms of office communication between individuals, working groups and various parts of the organization and controls communication between people based on their organizational position. Using the secretariat’s facilities, correspondence needs with parties outside the organization are met and the flow of incoming and outgoing letters, drafts and related cycles are managed.
Accounting and Finance
Accurate identification and recording of financial events in accordance with standard accounting processes and obtaining accurate financial reports is always one of the most important concerns of organizations in any business area. The task of the accounting system at first glance is to record financial and economic events, process and classify data and present the results of these operations in the form of various financial reports which makes it possible to present the status of the organization based on financial parameters and information required for making financial decisions.
Accounting module as the core of financial processes in ERP facilitates the registration of documents in legal offices and submission of financial reports in the organization. Besides, Due to the need to review the performance of an enterprise by beneficiaries and legal authorities, a system is required that allows the definition of a flexible accounting structure with the possibility to implement mid-term and end-of-year operations and is able to obtain various reports of the basic needs of organizations with extensive activities in different offices and high transaction volumes.
Receipt and payment (treasury)
Certainly, effective management of cash and capital in the hands of the organization is a prerequisite for success and survival in that business. In this regard, the existence of precise control over the cash flow in and out of the organization and liquidity management will be very important according to the amount of expenditures, which requires the existence of a treasury system.
In this regard, having sufficient facilities in the field of managing receipts and payments and various types of short-term and long-term receivables and payables, ordinary and guaranteed, performing operations related to bank documents and working capital management, funds, bank accounts and facilities will have a significant impact on the usability of the treasury system. A treasury system is controlled by the rules and connections established with other subsystems such as finance and accounting, sales and logistics, etc. and controls the financial flow in the processes between subsystems.
Warehouse and inventory management
Managing physical warehouses and maintaining the current assets of the organization along with obtaining accurate and timely information about the status of inventory are the basic needs of the operational managers of an organization. Using this, an organization can have proper planning and decision-making regarding inventory maintenance costs, ordering and timely supply of goods in a way that it will not encounter any shortages in manufacturing processes and consumption needs, also will reduce storage costs and material flow.
In this regard, using the capabilities of a mechanized software to monitor and control the performance of warehouses and inventories in different locations let the relevant people to record the entry and exit of goods, perform the various operations such as warehousing, Rialization (ریالی سازی) and planning, supply and assessment of inventory easily and obtain the required reports from the system at any time.
Purchasing and logistics
In any organization, the purchase and procurement process have always played an important and pivotal role in providing required goods, services or contracting services. Hence, agility and coordination with other parts of the organization helps increase the quality of deliverables, speed in delivery operations and timely and correct execution of tasks, which is very important in project-based organizations.
In general, every organization needs careful planning to prepare and supply goods and various resources. Organizing and controlling this process by the procurement system makes the supply chain processes of the organization, from request, purchase, receiving to delivering goods and settlement with suppliers be designed and operated mechanically. The Procurement Module can support a wide range of contractor and supplier management needs, domestic purchases of consumer goods, foreign purchases, tenders and inquiries, supply and receipt planning of cargos, procurement and contract management.
Product supply and sales management, as the tip of the revenue stream in the organization, is responsible for providing the company’s products and services to customers. This department needs to ensure the availability of products and timely delivery of goods with the required quality. It also needs to control the amount of cash inflow to the company to make an accurate estimate of available resources.
Therefore, it may be correct to say that the occurrence of defects and disorderliness in sales operations will cause an interruption in all business activities. Hence, the existence of a system which facilitates the process of presenting products and registering of relevant documents and maintenance of customer information, sales documents and contracts along with providing pricing methods will help the organization to implement more accurate operation of sale strategies and to provide useful analytical reports and information.
It is worth mentioning that the sales processes in the field of housing and applicants ‘affairs in construction projects in the sales module and applicants’ affairs of Pergas software have been designed as adaptable and dedicated facilities, which manage and cover all processes and data related to customer requests for purchasing a complete building unit or purchasing a housing stock and capabilities such as categorizing and prioritizing customers by connecting to the CRM system to perform unit reservation operations, price and stock calculations and registration of sales contracts.
Customer Portal (CRM)
Today due to the increase in the scope of activities of organizations and the growth of the customer group, the need for a more practical mechanism to establish and maintain communication with customers and the need to use advanced tools has increased more than ever.
In this regard, customer relationship management software solutions for businesses provide facilities that can manage customer contact information, marketing campaigns, sales, customer contact points and etc.
Using the CRM system helps organizations to effectively track their target markets and make more potential sales opportunities by identifying potential customers. Also, achieving a variety of sales transactions exclusively for customers and informing through the portal will economize the cost, time and other resources of the organization.
Plan and program management
In many organizations, especially project-oriented organizations that have project management processes, and those who define a variety of projects to achieve their strategic goals, it is necessary to maintain complete information about the executive dimensions of the projects and provide accurate estimates of current and future resources in order to allocate funds and budgets and accurately estimate the existing resources of the organization for the implementation of each operational plan and project.
In this regard, the plan and program management module provides capabilities to define types of projects and management of activities structure. In addition to submitting requests for resources provision, the purchase of goods and services, this module will be able to provide executive information on costs, time and operational resources in the form of various reports on the progress of plans and projects and control the amount of deviations.
Today, manpower is considered as the main asset of an organization to create added value. In this sense, individuals are seen as assets that need to be maintained, developed, nurtured, planned and upgraded so that the organization can benefit from these valuable assets at an optimal level.
In this regard, options such as chart design and organizational group, defining evaluation and scoring rules, defining personnel rules, controlling the role of individuals in the organization, entry and exit registers according to attendance patterns, compiling or updating personnel files, leave and mission control, performance calculations, fines and bonuses, calculation of additions and deductions, definition of relevant formulas to cover exception rules and issuance of pay slips, are considered in the In the human resources subsystem. Due to the existence of computational complexity and of employment and payment rules, the speed and efficiency of calculations and accurate and error-free control of various parameters affecting such systems is of great importance.
Full knowledge and comprehensive supervision of the property and fixed assets of the organization is essential for managers of industrial, production and economic units. A fixed asset management system is required to provide various features for tracking the supply and use of movable and immovable assets, numbering and depreciation calculations, insurance and maintenance and repair of asset-related parts, and registration of warehouse location information, recording the replacement operations and physical transfers of assets, scrap and sale; a system which provides complete reports on the status of the organization’s property and assets, as well as information on the amount and value of assets in order to plan properly.
Logistics and machine management
Machinery and equipment are movable properties of the organization and in some cases immovable structures are included too. These properties can account for a significant share of assets, which if are utilized to create added value and used directly in production operation, will be doubly important and managing their operation will require well-written operations. In the logistics module (machinery management), in addition to the possibility of registering various types of identification information of equipment and components used in them, it is possible to control the amount of exploitation as machine-hour in construction projects and in production. In this way the cost of products and works done can be calculated more accurately.
In order to use the equipment more efficiently, maintenance data can be recorded and controlled in the form of periodic preventive or emergency programs, and provide instant information on the status and locations of the machines and in general the assets that can be managed by this module.
Real Estates and lands
In many organizations, a significant amount of assets is immovable, and even in some businesses, the main processes are based on actions taken on construction assets and land. Hence, it will be important to have a system that can record and maintain information related to different types of property and buildings in detail and in classified groups. Therefore, in the real estate and land module of Pergas software, it is possible to define the types of real estate assets in the form of real estate and construction complexes and in tree charts. Also, documents related to obtaining legal permits, construction permits, ownership documents, etc. which need to be recorded can be registered and maintained using this module. Also, all types of actions taken regarding the given assets can be recorded and the necessary information considering the status of such assets and the amount of available resources can be reported too.
One of the issues that many large organizations face while running their business is the issues of legal claims and disputes that arise between the parties to a transaction. In this regard, the use of a system that mechanically registers and archives the legal affairs of contracts and power of attorneys and the follow-up of cases can significantly help the legal units of organizations. If more specialized capabilities are used, it can also be implemented in law offices.
In such system, registration of clients’ information and various types of files, maintenance and control of contractual provisions, registration and adjustment of various types of lawsuits, following-up of workflow and stages of processing files and registration of related financial affairs and expenses, observation and search of laws and regulations and performing various legal calculations, etc. will be possible.
Business intelligence is a framework that includes various processes, tools, and technologies required to turn data into information and information into knowledge. Using this knowledge, managers will be able to make better decisions and thus improve the performance of their organization.
The business intelligence module in Pergas software provides a variety of analytical and managerial reports with the ability to retrieve data from various information sources and perform processing operations on them.
These reports, which are displayed instantly in the form of customizable dashboards, allow users to achieve a proper interpretation of the performance indicators and operational status of the organization, despite the polymorphism of information and their distribution in different sources.
Competitive Advantages of Pergas ERP Software
- Smart and user-friendly environment based on the latest technology in the IT world
- Providing analytical, comparative, adjustable reports with statistical and graphical reports
- Capability to be used on mobile phones, tablets or any other mobile devices
- Supporting a smart alert system on mobile versions
- automatic update system and receiving the latest software version automatically
- interaction system and inter-organizational communication in the software chat room environment
- Providing a reporting system, based on the main holding of all subsets
- Utilizing tools to simulate and simplify the software with previous used softwares
- Providing a dynamic reporting environment
- Being a multilingual software to be used in branches abroad
- Omitting the need to re-enter information in an integrated environment in all related software
- Reducing manpower costs by making the organization smarter
- Providing high security of information to prevent abusing the software by predicting necessary management controls
- Creating an interactive environment with customers through customer clubs, organizational portals, etc.
- Providing high speed access to information and reports
- Customizing the software on the customer’s request